Administrative Technician - Finance - ENTRY LEVEL

Clackamas Fire District No. 1•Milwaukie, OR

7d•Onsite

About The Position

The Administrative Technician in Finance provides administrative and financial support to the Finance department. This role processes accounts receivable billing for retirees and external agencies, administers the P-Card program, reviews accounts payable invoices, maintains the contracts database, and supports month-end and year-end closing. The position also maintains accurate financial records, prepares reports, and handles confidential information with discretion. Success in this role requires strong organizational skills, attention to detail, and the ability to work independently while providing excellent customer service to staff, vendors, retirees, and other stakeholders.

Requirements

High school diploma, GED, or College Degree
Less than one year of experience is required
Valid driver’s license and acceptable driving record
Successfully pass a background check
Successfully pass a Pre-Employment drug screening
Committed to public service and the District’s values: Promotes a culture of open communication, critical thinking, and exceptional service.
Consistently displays the District’s values of TEAMS: Trust, Empowerment, Accountability, Mindset, and Service.
Experience in finance administration or related roles, especially in accounts receivable or P-Card administration.
Experience with MUNIS applications.
Excellent skills in both verbal and written communication.
Ability to effectively engage and collaborate with various stakeholders, including retirees, government agencies, vendors, and internal customers.
Ability to support special projects and other assignments in financial services.
Proficient knowledge of MS Office Suites
Excellent organizational skills and ability to prioritize based on deadlines
Excellent time management skills
Confidentiality
Attention to detail

Nice To Haves

Experience in finance administration or related roles, especially in accounts receivable or P-Card administration.
MUNIS Skills

Responsibilities

Process billing for retirees and external agencies accurately and on schedule; maintain receivables records and follow up on outstanding balances
Prepare periodic reports summarizing accounts receivable status
Issue and maintain P-Cards for authorized staff; monitor usage for compliance with policy
Reconcile P-Card statements, resolve discrepancies, and assist cardholders with related issues
Review accounts payable invoices for accuracy, completeness, and policy compliance
Review vendor changes input by other staff for accuracy
Enter vendor changes, including banking information, while verifying legitimacy
Maintain updated and accurate contracts database, including new contracts, amendments, and personnel changes
Assist users with how to access and utilize the contracts database
Provides excellent customer service to all internal and external customers of the Finance department.
Update and maintain financial records and databases, and generate routine reports as needed, referring discrepancies to senior staff.
Assist with month-end and year-end close by compiling data, organizing supporting documents, and helping prepare financial statements and related reports under supervision.
Perform data entry, filing, and other administrative tasks in support of the finance team
Complete special projects and assignments as directed by Finance management
May serve as the first point of contact for the department; answer, screen, and direct incoming phone calls, and greet visitors professionally to ensure a positive experience
Respond appropriately to sensitive or non-routine inquiries, using discretion to protect confidential information whose improper release could adversely affect the District
Work collaboratively and maintain positive, professional working relationships with team members and stakeholders to streamline processes and support department goals