Administrative Support 1

The Florida Bar • Orlando, FL

1d • Onsite

About The Position

Responsible for providing clerical support to the office, customer service, and handling public record requests.

Requirements

• High School Diploma (or its equivalency).
• One (1) year clerical experience.
• Professional office procedures and practices
• Computers, scanning equipment, and copiers
• Adobe Acrobat
• Windows
• MS Word
• Databases
• MS Excel
• Typing and data entry
• Organize and prioritize work
• Multi-Task
• Answer telephones efficiently, courteously and professionally
• Communicate effectively and professionally, both verbally and in writing
• Operate well under pressure and in a team atmosphere
• Pay attention to detail
• Learn new computer databases
• Create ADA compliant forms and documents using Adobe
• Follow written and verbal instructions
• Type 45 correct words per minute

Nice To Haves

• Sit for long periods of time
• Hear and converse over the telephone
• Key/work frequently on a computer
• Lift 5 to 10 lbs

Responsibilities

• Provides back up support to the receptionist position; answers phone and provides customer service.
• Provides misc. clerical support to Branch Office Manager, Legal Secretaries and Investigators which might include one or more of the following: copying, scanning, sending mail and inventorying office supplies.
• Opens new grievance files into the case management system and scans/imports documents.
• Scan/import and record costs and charges for bar counsel, investigators, witnesses, and court reporters into the case management system.
• Conference room coordinator: manages the conference room calendar by approving or disapproving conference room meeting requests to avoid scheduling conflicts; coordinator for setting up video equipment, and table arrangements; restocks coffee supplies and cleans up before and after meetings.
• Troubleshoot problems w/office equipment and place service calls; replace toner cartridges, postage ink, and refill paper in copiers daily.
• Clean kitchen daily and restock supplies.
• Pickup incoming mail at mailbox, take outgoing mail to mailbox, prepare large packages for shipping, and distribute incoming faxes.
• Other administrative/clerical duties as assigned.

Benefits

• Excellent benefits package including employer paid pension contribution
• Eligible to apply for the Public Service Loan Forgiveness Program (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees