Administrative Support (Service Signature)

Desjardins • Mascouche, QC

1d

About The Position

The person in this position supports the Signature Service manager and other managers by carrying out clerical and administrative support activities. The incumbent also helps to plan and coordinate management activities. More specifically, you will be required to: Support the Signature Service manager and other managers by handling their mail, agendas, calls and email. Coordinate delivery of files for the management committee, the coordination committee or other committees. Prepare and attend various meetings, in particular those held by the management committee. Draw up records or accounts, and minutes, and ensure they are followed up. Help organize different events (e.g., team meetings, committees, training sessions, teleconferences, travel, public relations activities). Help with various internal and external communication activities (e.g., employee meetings, and marketing and promotional activities) Carry out various administrative tasks related to internal management (e.g., sales tracking, dashboards, expense account monitoring, managing inventory and equipment, employee files, performance appraisals, invoices, budgeting). Manage and update files (e.g., filing, purging and saving) according to current rules and practices. Perform various clerical activities, including writing, formatting, updating, producing and editing information documents. Support the Signature Service manager and other managers by searching for information and assisting with operational processes and IT systems.

Requirements

• Attestation of Collegial Studies
• A minimum of three years of relevant experience
• Knowledge of French is required
• Action oriented
• Collaborates
• Communicates effectively
• Customer Focus
• Innovation
• Plans and aligns
• Situational adaptability

Nice To Haves

• Other combinations of qualifications and relevant experience may be considered

Responsibilities

• Support the Signature Service manager and other managers by handling their mail, agendas, calls and email.
• Coordinate delivery of files for the management committee, the coordination committee or other committees.
• Prepare and attend various meetings, in particular those held by the management committee.
• Draw up records or accounts, and minutes, and ensure they are followed up.
• Help organize different events (e.g., team meetings, committees, training sessions, teleconferences, travel, public relations activities).
• Help with various internal and external communication activities (e.g., employee meetings, and marketing and promotional activities).
• Carry out various administrative tasks related to internal management (e.g., sales tracking, dashboards, expense account monitoring, managing inventory and equipment, employee files, performance appraisals, invoices, budgeting).
• Manage and update files (e.g., filing, purging and saving) according to current rules and practices.
• Perform various clerical activities, including writing, formatting, updating, producing and editing information documents.
• Support the Signature Service manager and other managers by searching for information and assisting with operational processes and IT systems.

Benefits

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree