Administrative Support

Xcel Energy•Avondale, CO

2d•Onsite

About The Position

This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.

Requirements

High school graduate or equivalent.
Five (5) years previous experience working with budgets desired.
Physical requirements for this work includes but is not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.
Must be able to lift a minimum of 50 pounds.

Nice To Haves

Two (2) year post high school education desired.
Previous experience with SAP
Two years of purchasing or inventory management experience.

Responsibilities

Procurement and Invoice Processing: Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost. Inventory levels, date needed, vendor and plant contracts are just a few of the requirements needed to determine ordering guidelines. Interface with sourcing department to negotiate competitive bid/process for materials/services. Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders. Receipt for materials and services and approve for payment of invoices in a timely manner.
Material management of $1,000,000+ inventory. Daily and outage planning, ordering and expediting is critical to customer service and unit availability. Stock and non-stock identification, identify obsolete materials, physical location, cycle counting, prepare and ship material arrange for freight pick-up and delivery are the primary activities.
Budget Entry/Analysis: Gather budget data from plant personnel, enter 2 yr O&M and Capital budget. Explain deviation from budget and update forecasts. Manage expenditures based on budget.
Reporting includes: BTU, NPDES, Generator meter readings, Fuel accumulation.
Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems.
Assist with the outage coordination and scheduling. Including scheduling and implementing preventative maintenance program for plant.
Administrative responsibilities: Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting, meeting minute preparation.
Safety and Training Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings.