Administrative Support

Teledyne Technologies•Huntsville, AL

About The Position

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research. We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins. Job Summary: Provides administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the company. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments.

Requirements

Minimum of 5 years of experience in a clerical and/or administrative support role
Certificate in a specialized function or Associate's Degree in related field and/or training
Equivalent combination of education and experience
Comply with all applicable laws, regulations, rules and regulatory orders.

Responsibilities

Provide administrative support to managers, directors, and departmental staff.
Prepare, format, proofread, and distribute correspondence, reports, presentations, and other business documents.
Maintain electronic and hard-copy filing systems in accordance with company records retention requirements.
Manage incoming and outgoing correspondence, including mail, email, and package deliveries.
Answer and direct phone calls, respond to routine inquiries, and facilitate communication within the organization.
Coordinate schedules, appointments, and meetings for assigned leaders and team members.
Schedule conference rooms, virtual meetings, and meeting resources.
Prepare meeting agendas, presentation materials, and supporting documentation.
Record meeting notes and distribute minutes and action items as required.
Coordinate travel arrangements, including airfare, lodging, transportation, and itineraries.
Enter, update, and maintain data in business systems, databases, and spreadsheets.
Generate routine and ad hoc reports for management review.
Verify data accuracy and resolve discrepancies in records.
Track departmental metrics and maintain reporting dashboards when required.
Maintain office supplies and coordinate procurement activities.
Serve as point of contact for office equipment maintenance and service requests.
Assist with onboarding activities for new employees, including workspace preparation and coordination of required documentation.
Support facility-related activities and administrative office functions.
Process purchase requisitions, purchase orders, and invoices in accordance with company procedures.
Reconcile expenses and assist with budget tracking.
Support vendor communications and maintain purchasing records.
Assist with expense reports and reimbursement requests.
Coordinate logistics for meetings, training sessions, conferences, and special events.
Track action items and project deadlines for assigned initiatives.
Assist project teams with document control, scheduling, and administrative requirements.
Support departmental projects and continuous improvement initiatives.
Maintain records in compliance with company policies and regulatory requirements.
Ensure confidentiality of proprietary, financial, and personnel information.
Assist with audits, documentation reviews, and compliance reporting activities.
Follow company procedures related to quality, safety, security, and ethics.
Serve as a professional point of contact for internal and external customers.
Respond to requests for information and direct inquiries to appropriate personnel.
Build positive working relationships across departments and organizational levels.