Administrative Support
PGS Worldwide•Owego, NY
•Onsite
About The Position
PGS Worldwide is seeking a Facilities Administrative & Space Planning Coordinator in Owego, NY for a one-year onsite contract-to-hire role supporting a leading aerospace & defense company. This position provides administrative and space planning support to the Facilities organization, including maintaining space and occupancy data, supporting workplace activities, and assisting with day-to-day Facilities operations.
Requirements
- Experience gathering, maintaining, tracking, and verifying space, occupancy, employee, and facilities-related data.
- Ability to perform daily field checks across a large campus, including walking throughout a 1.6-million-square-foot facility.
- Ability to maintain space planning records, floor plans, seating assignments, and related databases.
- Strong organizational and data-tracking skills.
- Ability to compile and analyze data and prepare reports, spreadsheets, presentations, timelines, tables, and other materials.
- Ability to coordinate and track space requests, moves, changes, and other workplace activities.
- Strong communication skills with the ability to provide information and guidance regarding Facilities processes, procedures, space assignments, and related services.
Responsibilities
- Provide administrative and space planning support to the Facilities organization.
- Gather, maintain, track, and verify facilities and occupancy data from multiple sources.
- Perform daily field checks throughout the campus.
- Update space planning records, floor plans, seating assignments, and databases.
- Compile and analyze data to support Facilities planning and decision-making.
- Coordinate space requests, moves, changes, and other workplace activities.
- Manage calendars and schedules, including meetings, appointments, site visits, and team activities.
- Support Facilities projects, meetings, communications, and daily operations.
- Coordinate business travel and prepare and process expense reports.
- Assist with process improvements to enhance workflow, data accuracy, and efficiency.
- Provide information and guidance to employees and internal partners regarding Facilities services and procedures.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
