Temporary Administrative Support (4-6 Months)
About The Position
We are seeking a reliable, organized, and proactive administrator to support a focused office organization and records management project in our Las Vegas office. This short-term assignment will assist with the cleanup, organization, inventory review, retention processing, and disposal of files, supplies, archived materials, and equipment located throughout the office, basement file room, storage areas, and offsite storage locations. The ideal candidate is comfortable performing physical tasks, takes direction well, pays close attention to detail, and is committed to seeing projects through to completion. This individual will work directly with the Office Supervisor on a structured daily schedule and play an important role in improving the organization's physical file management and storage systems.
Requirements
- Strong organizational and time management skills.
- Ability to follow detailed instructions and procedures.
- Self-motivated and proactive with a strong work ethic.
- Detail-oriented and able to handle confidential information appropriately.
- Ability to work independently while taking direction from supervisors.
- Basic computer skills, including the ability to scan and electronically file documents.
- Ability to frequently walk, bend, kneel, reach, and stand for extended periods.
- Ability to safely lift and move boxes and materials weighing up to 30 pounds.
- Ability to travel up and down stairs multiple times throughout the day.
- Ability to perform repetitive sorting, filing, and scanning activities.
- Ability to work in storage areas that may require moving and organizing large volumes of materials.
Nice To Haves
- Previous administrative, records management, warehouse, inventory, or office support experience is preferred but not required.
- Highly organized and dependable.
- Comfortable performing hands-on project work.
- Able to take direction well and execute tasks accurately.
- Committed to completing the project efficiently and thoroughly.
- Comfortable handling confidential client and firm records.
- Positive, professional, and team-oriented.
Responsibilities
- Organize, clean, and inventory materials in office storage locations, including the basement file room, copy room, storage rooms, and storage areas.
- Sort physical files and records according to established records retention guidelines.
- Scan client and business documents for electronic storage and retention purposes.
- Prepare eligible records for secure destruction and shredding.
- Label, organize, and relocate files, boxes, and supplies as directed.
- Assist with inventory review and organization of office supplies, archived materials, and miscellaneous equipment.
- Sort and organize retired or surplus IT equipment.
- Remove outdated, duplicate, or unnecessary materials under supervision.
- Maintain accurate tracking and documentation of files scanned, retained, relocated, or destroyed.
- Help create organized storage systems and filing structures.
- Keep work areas clean, safe, and orderly throughout the project.
- Complete additional project-related tasks as assigned by the Office Supervisor.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
