Administrative Support Technician

Calcasieu Parish Police Jury • Human Services, LA

6d

About The Position

This is the second of five levels in the Administrative Support series. Incumbents provide routine, and some non-routine clerical support to a department or function. Responsibilities may include collecting and reviewing data; calculating non-routine payments; making travel arrangements; reviewing and reconciling travel expenses; updating and maintaining records and data; creating documents and correspondence; and performing the duties of the lower level.

Requirements

• High School Diploma or equivalent (G.E.D.)
• two years of customer service or office experience
• specialized departmental knowledge or training
• Valid Driver's License as per State law or requirement
• Modern office procedures and equipment knowledge
• Recordkeeping principles knowledge
• Basic mathematical concepts knowledge
• English language, grammar, and punctuation knowledge
• Filing systems knowledge
• Customer service principles knowledge
• Computers and related software applications knowledge
• Skill in maintaining records and files
• Skill in performing mathematical calculations
• Skill in applying policies and procedures
• Skill in compiling date and preparing reports
• Skill in providing customer service
• Skill in using proper English, grammar, punctuation, and spelling
• Skill in maintaining databases
• Skill in composing, proofreading, and editing documents
• Skill in using computers and related software applications
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Responsibilities

• Organizes and maintains files, which includes creating and maintaining confidential department/employee files; filing documents alphabetically, numerically, or by other prescribed methods.
• Composes a variety of standard and/or specialized correspondence, reports, documents, applications, forms, memos, and/or other applicable materials.
• May review and reconcile travel expenses; ensures compliance with travel policies.
• Collects and reviews data for accuracy and reasonableness.
• Calculates, accepts, and receipts non-routine payments.
• Interacts in a positive manner on internal and external requests.
• Maintain detailed records of department files.
• Assist in solving issues that may arise.
• May complete lower level administrative duties within area of assignment.
• Performs other duties of a similar nature or level.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED