Administrative Support Services Technician

Pascua Yaqui Tribe•Tucson, AZ

About The Position

The Administrative Support Services Technician requires a general knowledge of departmental policies and procedures. The incumbent is responsible for performing detailed, confidential data entry, compiling reports, creating basic correspondence, providing routine and non-routine clerical support to staff and/or management, and performing basic quantitative and/or quality assurance reviews of forms, document files and processes within established guidelines.

Requirements

General knowledge of departmental policies and procedures.
Detailed, confidential data entry.
Compiling reports.
Creating basic correspondence.
Routine and non-routine clerical support.
Basic quantitative and/or quality assurance reviews of forms, document files and processes.
Proficiency in Microsoft Word and Outlook.
Basic knowledge of Microsoft PowerPoint, Excel, and Publisher.
High School Diploma or G.E.D plus two (2) years of clerical experience; or, an equivalent combination of education and experience.
A valid Arizona Driver's License may be required by the hiring department.
Some positions require a Clearance Card, Homeland Security Background Check, or Tribal Gaming License prior to working.

Nice To Haves

Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn.

Responsibilities

Perform various routine clerical duties, utilizing standard office equipment, to include, screen incoming calls, take and transmit messages, maintain calendars, keying information into databases, make photocopies, perform data entry, fax documents, type, and word processing.
Process routine forms, requisitions, purchase orders, payments, claims, warrants, and/or other related items.
Respond to requests for information from the public, answer routine questions, direct visitors to appropriate locations.
Maintain filing system, which may include entering, sorting, and verifying data into a computer system.
Type a variety of documents with utmost accuracy, which may include, correspondence, reports, memos, notices, forms, contracts, schedules, meeting agendas and minutes, and/or other related materials.
May be required to assist with the front desk and provide front line customer services to the public, community members, and clients.
Perform spot checks of inventory and orders supplies as needed.
Perform other duties of a similar nature or level as requested by supervisor or director.
Tracking and updating referral logs and records (Health Programs).
Coordinating special events and clinics (Health Programs).
Assisting with the processing of accounts payable, accounts receivable, and/or payroll (Finance and Accounting).
Assisting with the preparation and organization of audit paperwork (Finance and Accounting).
Taking fingerprints (Background Investigations and Tribal Gaming).
Issuing identification badges (Background Investigations and Tribal Gaming).
Researching background information on potential employees (Background Investigations and Tribal Gaming).
Performing Home Inspections for licensing renewals (Social Services).
Setting up and coordinating new employee training and orientations (Human Resources Training).
Organizing and assisting with graduation ceremonies (Human Resources Training).
Gathering information prior to the submission of grants as requested (Grants and Contracts).
Working with wireless vendors to set up cell phones and pagers (Information Technology).