Administrative Support Supervisor

University of Maine System•Falmouth, ME

6d•Onsite

About The Position

The University of Maine Cooperative Extension is seeking an experienced and service-oriented Administrative Support Supervisor to join our Cumberland County office team. This position plays a key role in ensuring effective county office operations by supervising administrative support staff, coordinating office systems and resources, supporting educational programs and events, and serving as a primary point of contact for clients, volunteers, community partners, and the public. Working collaboratively with Extension faculty, staff, the Cumberland County Extension Association, and county government, the successful candidate will oversee administrative, financial, communications, facilities, and recordkeeping functions that support Extension’s educational mission. The ideal candidate will be an organized and collaborative supervisor who provides excellent customer service, manages multiple priorities effectively, and fosters a respectful, efficient, and welcoming office environment. Part-time, regular position, 32 hours per week. This position pays $23.88/hour, or applicable transfer rate.

Requirements

60 credits or more of higher education or equivalent work experience and training; AND five years administrative support experience.
Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
Ability to communicate effectively using oral, written and electronic methods.
Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
Experience in handling office bookkeeping, Quickbooks preferred; bank deposits; reconciliation of accounts and processing confidential information.
Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.

Nice To Haves

Knowledge of University of Maine Cooperative Extension and its educational programs.
Experience with UMaine’s General Ledger and MaineStreet systems.
Ability to maintain moderately complex databases.
Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.

Responsibilities

Supervising administrative support staff
Coordinating office systems and resources
Supporting educational programs and events
Serving as a primary point of contact for clients, volunteers, community partners, and the public
Overseeing administrative, financial, communications, facilities, and recordkeeping functions