Administrative Support

Ghostwerks LLC•Wharton, NJ

4d•Hybrid

About The Position

We're looking for dynamic Administrative Support Specialists to join our team at Picatinny Arsenal, supporting the U.S. Army. If you're a motivated self-starter with a passion for helping customers tackle complex challenges, this is the opportunity for you! Do you thrive on learning new tools, processes, and technologies that can make a real impact? At Ghostwerks, you'll be a valued team member where your growth and professional development matter. Join us, and let's drive change together while advancing your career! Ghostwerks is a Service Disabled Veteran Owned Small Business (SDVOSB) that specializes in navigating the intricate landscape of the defense and civilian government space. Ghostwerks is committed to providing the highest quality support and services to our customers. We offer a wide range of services, including Management Consulting, Mission Readiness, Technology Solutions, Acquisition Support, and Government Contractor Support. Our services are designed to help organizations of all sizes achieve their goals and reach their full potential.

Requirements

Positive and enthusiastic attitude
Strong desire to learn, drive work, and self-initiative
Excellent verbal and written communication skills
Microsoft Project experience
MS Office PowerPoint experience
SharePoint experience
High School Diploma
Must be a U.S. Citizen
Must be able to successfully obtain a Public Trust

Nice To Haves

Proficiency with word processing, spreadsheet, project planning and presentation software
Ability to quickly learn and process information
Organization and time management skills

Responsibilities

Develop spreadsheet to track the progress of the quality audit across tank ammo production
Develop and distribute schedules (Microsoft Project) for production acceptance reviews, tests, audits.
Coordinate with multiple contractors and subcontractors to ascertain and verify timeframes of production runs and changes.
Create master schedule with all programs from tank ammo (training rounds, service rounds,), and distribute to AC and PM team members.
Create power point slides of schedules for briefings and presentations.
Coordinate travelers schedules to cover all tests, production facilities of interest. Maintain a list/spreadsheet of all travelers.
Identify scheduling conflicts, and deconflict travel schedules and activities of all parties.
Coordinate travel itineraries, hotel, arrangements as required. Support voucher review.
Conduct weekly meetings to coordinate activities amongst lead members to insure production coverage. Power point presentation required.
Obtain directions to facilities for travelers, and identify area restaurants, and hotels for traveler convenience.
Coordinate JPAS, security of all travelers.
Maintain a list of contractor facility POCs and phone numbers.
Collect trip reports from travelers Identifying problems areas concerns.