Administrative Support Specialist

TCWGlobal • San Diego, CA

21h • Onsite

About The Position

We are seeking an organized and detail-oriented Administrative Support Specialist to assist with day-to-day operations, documentation, coordination, and administrative processes. The role supports internal teams and service partners by maintaining accurate records, coordinating resources, tracking requests, and helping ensure operational activities are completed efficiently and on schedule. The position is onsite in San Diego, California, and is a six-month assignment.

Requirements

• High school diploma or equivalent.
• At least 2 years of relevant experience in administrative support, operations coordination, documentation, or service delivery.
• Familiarity with administrative procedures, recordkeeping, operational systems, and service support processes.
• Strong organizational skills and attention to detail, with the ability to prioritize multiple requests and deadlines.
• Ability to maintain accurate records, coordinate resources, and communicate updates clearly.
• Sound judgment and ability to follow established procedures and escalate issues when appropriate.
• Strong written and verbal communication skills.
• Ability to work collaboratively with internal teams, vendors, and other stakeholders.
• Ability to work onsite in San Diego, California.

Responsibilities

• Support daily administrative operations, documentation, and process coordination.
• Maintain accurate records, schedules, inventories, trackers, reports, work requests, and service documentation.
• Coordinate information, resources, materials, and vendor communications to support timely completion of tasks.
• Follow up with internal stakeholders and service partners to track requests, resolve outstanding items, and communicate updates.
• Review documentation, requests, and operational data for accuracy, completeness, and appropriate prioritization.
• Assist with troubleshooting operational issues and escalate concerns to the appropriate teams.
• Follow established procedures and safety practices while supporting daily activities.
• Help maintain and update administrative processes, documentation, and operational workflows.
• Collaborate with cross-functional teams and service providers to support efficient, responsive operations.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED