Administrative Support Specialist

Washington Mills•Niagara Falls, NY

4d•Onsite

About The Position

The Administrative Support Specialist plays a pivotal role in our day-to-day operations. Acting as an office administrator and critical resource for our team of salaried professionals, this role will support many departments and must be willing to contribute where needed. This position reports to the Human Resources Manager.

Requirements

Possess an associate’s degree or 3 years business experience
Excellent communication skills.
Strong verbal and written skills.
Highly developed interpersonal skills.
Ability to multi-task.
Must be able to sit, stand, bend, walk the plant facility, and lift up to 25 lbs. on a daily basis.
Highly adaptable, self-motivated individual with the ability to work in a fast-changing environment with minimal supervision.
Team-oriented.
Ability to communicate and coordinate amongst cross-functional teams.
Must be proficient in computer skills (excel, Word, PowerPoint) and will be trained to learn various Company business systems to manage all areas of the job.

Responsibilities

Greet and assist office visitors.
Inventory and restock office supplies.
Receive, sort, and distribute mail.
Obtain approval for and issue employee gate passes.
Routinely inventory and restock the office lunchroom.
Issue labels, pick tickets or other documentation from the ERP system to support Operations/Supervision.
Review and issue production transactions as received for accuracy.
Inputting and maintaining relevant data points and presenting to management for review.
Prepare shipping paperwork for Shipping Department.
Issue, receive, and archive sales and laboratory invoices.
Act as a liaison for the shipping and receiving department, ensuring that products arrive in good condition.
Organize and maintain file system for vendor orders and invoices and customer invoices and orders.
Obtain various environmental data points as needed.
Cross-reference product deliveries with purchase orders and work with Accounts Payable to process accordingly.
Serve as a backup to Inventory Control Lead and/or Accounts Payable as needed.