Administrative Support Specialist

Odyssey Systems Consulting Group, Ltd. • Bedford, MA

8d • Onsite

About The Position

Odyssey Systems has an exciting opportunity for an Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full-time position located at Hanscom AFB, MA supporting the Interoperable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.

Requirements

• Must be a US citizen
• Must hold an active Secret clearance
• Bachelor’s degree with 3 years experience, 1 of which must be in the DoD OR, 5 years of directly related experience, 5 of which must be in the DoD
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Microsoft Project, SharePoint, and DoD work-flow systems
• Excellent communication and briefing skills for senior leadership and stakeholders
• Strong organizational and multitasking abilities in a fast-paced environment
• Proactive problem-solving mindset with attention to detail

Nice To Haves

• Bachelor’s degree

Responsibilities

• Keep leadership informed of mission-related issues and key updates.
• Monitor progress on various taskings and initiatives, ensuring timely execution.
• Provide information and background materials for program events.
• Draft official documents for leadership approval and signature.
• Disseminate program policies and initiative guidance across the organization.
• Interface with Foreign Nationals and Foreign Agencies overseas will be required.
• Interface with High Ranking Military/Civilian members of US and foreign nations is required.
• Schedule, coordinate, and support physical and virtual meetings.
• Prepare background information and invite required participants.
• Maintain and file meeting documentation, including attendance logs, minutes, and action items.
• Manage scheduling and technical requirements for video and on-line conferencing.
• Maintain logs and instructions for conferencing equipment setup and execution.
• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
• Maintain appointment calendars and conference room schedules.
• Answer telephones, forward messages, and respond to routine inquiries.
• Support coordination, distribution, and tracking of action items and suspense responses.
• Provide recommendations on administrative and office management processes.
• Assist with file management and document updates for the program office.
• Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.
• Ensure proper coordination of travel documentation and logistics.
• Forward messages to program team members and provide Government-approved responses as required.
• Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data.
• Inspection/MICT software Usage, Data Gathering and Input/Maintenance.
• Unit Manning Document Usage, Data Gathering and Input/Maintenance.

Benefits

• medical
• dental
• vision
• life insurance
• Tricare supplement
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• health savings accounts
• employee assistance program
• learning and development benefit
• paid time off
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level