Administrative Support Specialist

Leavitt Group•Coos Bay, OR

1d•$18 - $20•Onsite

About The Position

Nasburg Huggins Insurance – Leavitt Group is seeking an Administrative Support Specialist to support the daily operations of our agency and help create a positive experience for clients, team members, and visitors. This role is an important part of our front-office and service team. The ideal candidate is organized, dependable, detail-oriented, comfortable with technology, and enjoys helping people. You will assist with client-facing responsibilities, office administration, mail processing, scheduling, payment posting, and support for account managers.

Requirements

Strong written and verbal communication skills.
Detail-oriented with excellent follow-through.
Comfortable using Windows, Microsoft Outlook, Word, and Excel.
Strong keyboarding and general computer skills.
Ability to organize, prioritize, and self-manage work in a digital environment.
Office or administrative experience preferred, but not required.
High school diploma or GED required; associate degree preferred.

Nice To Haves

Insurance experience or an existing insurance license is a plus, but not required.

Responsibilities

Greet clients and visitors in a professional and welcoming manner.
Answer incoming phone calls and help direct clients to the appropriate team member or department.
Schedule appointments and assist with general calendar coordination.
Post client payments accurately and timely.
Help identify client needs and provide basic customer support or route requests appropriately.
Process, scan, and distribute incoming mail and documents.
Prepare and process outgoing mail.
Assist account managers with administrative tasks, special projects, and client development efforts.
Support digital workflows by organizing, saving, and routing documents accurately.
Maintain a high level of follow-through on assigned tasks and internal requests.
Help keep the office organized, professional, and client-ready.