Administrative Support Specialist Corporate Office
About The Position
At NorthBay Health, the Administrative Support Specialist performs highly confidential, high-level administrative functions and supports administrative workflow needed by the corporate administrative office as assigned. Coordinates meetings, making arrangements when requested and supports corporate initiatives as requested. The Administrative Support Specialist maintains the highest level of confidentiality and professional decorum as a representative of the administrative leadership team. This position calls for flexibility, excellent interpersonal skills, project coordination, experience and the ability to work well with all levels of staff and providers.
Requirements
- Flexibility
- Excellent interpersonal skills
- Project coordination
- Experience
- Ability to work well with all levels of staff and providers
- Highest level of confidentiality
- Professional decorum
Responsibilities
- Greets all visitors to the Corporate office with exemplary customer service skills. Provides directions, answers questions, and obtains information to ensure great customer service.
- Professionally answers phone; assists and directs calls appropriately.
- Performs clerical duties such as scanning, making copies, presentation development and preparing documents.
- Manages files, records and confidential phone lists.
- Inventories, orders and distributes office supplies.
- Provides clerical support as requested.
- Manages leader calendars and schedules meetings as requested, including the CEO.
- Supports assigned functions and meetings including set-up and breakdown of conference rooms, AV coordination, catering, set up, minutes, transcriptions, and distribution.
- Supports catering for leader meetings as requested.
- Maintenance of presentation standards in boardrooms.
- External board meeting calendaring for CEO tracking.
- Tracks Board calendaring for VP Corporate Governance.
- Ongoing support and backup to clerical function of the NorthBay clerical support team.
- Collaborates with all levels of the organization as necessary to accomplish work and support function.
- Maintain professional relationships and convey relevant information to other members of the health care team within facility and with applicable external agencies/organizations.
- Completes ad hoc and special projects.
- Understands and supports established organization policies and procedures.
- Other duties as requested.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Long-term care coverage
- Paid time off
- Vacation
- Sick leave
- Holidays
- Bereavement
- 403(b) retirement plan with employer match
- Education reimbursement for eligible roles
- Professional development and training programs
- Employee Assistance Program
- Wellness programs
- Recognition programs
- Shift differentials
- Market-based compensation review and increases subject to approval and organizational performance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
