Administrative Support Specialist

KBR•North Chicago, IL

3d•$21 - $30•Onsite

About The Position

KBR's Mission Engineering Division provides advanced technical solutions and expert support to the U.S. Department of War, focusing on areas like modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. As a key partner, KBR is dedicated to developing innovative solutions for its clients. The company operates with a strong ethical foundation, emphasizing data security, privacy, and responsible information management to ensure mission success. KBR is looking for an Administrative Support Specialist for the Evening Shift (1 PM - 9 PM) to support student management and accountability operations at SWESC/Naval Station Great Lakes. This full-time, onsite position is crucial for maintaining smooth day-to-day operations through accurate record-keeping, supporting reporting needs, and assisting with student coordination. The role involves collaboration with civilian staff, government contractors, and active-duty personnel to facilitate communication, scheduling, and administrative tasks for training activities.

Requirements

High School Diploma/GED & 6+ years of experience.
Active/Current Secret Clearance or ability to obtain and maintain.
Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.).
Use of computer programs such as EMH.

Nice To Haves

Exceptional organizational skills.
Exceptional customer service, time management, critical thinking, and active listening skills.
Prior military experience is helpful but not required.
Experience with Enterprise Military Housing (EMH) software.
Comfortable working with databases and internal tracking systems.
CPR certification.
Strong organizational, communication, and customer service skills.
Ability to work effectively in a team-oriented environment.
Adaptability and willingness to learn new systems and processes.

Responsibilities

Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies.
Perform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required.
Prepare and submit time-sensitive daily/weekly accountability deliverables in accordance with established reporting timelines.
Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records.
Maintain and verify student records in internal data systems by reviewing rosters, identifying discrepancies, and ensuring information accuracy.
Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines.
Support student check-in and check-out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately.
Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed.
Provide administrative assistance with disciplinary and compliance documentation by assembling required forms, attachments, and records and routing them for review and approval.
Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow-up actions as required.
Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes.
This position provides administrative and clerical support only and does not include decision-making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters.