Administrative Support Specialist

Global Alliant Inc•Baltimore, MD

8d•Remote

About The Position

The Administrative Support Specialist will provide crucial support in a remote, full-time capacity for a federal client. This role requires a high level of attention to detail, the ability to handle sensitive information, and strong organizational and documentation skills. Due to federal regulations and the nature of the work, the ability to obtain a Public Trust Clearance is mandatory. The position involves extensive interaction with project teams, document management, and ensuring accessibility standards are met.

Requirements

1+ year of administrative, project coordination, or documentation experience.
Strong meeting documentation, note-taking, and executive summary writing skills.
Experience preparing SOPs, user guides, FAQs, training, and project documentation.
Excellent writing, editing, proofreading, and document management abilities.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Ability to organize meetings, track action items, manage document versions, and support project teams.
Strong attention to detail with the ability to handle confidential information and meet deadlines.
Ability to work independently in a fast-paced, collaborative environment with strong communication skills.
Must be able to obtain Public Trust Clearance.

Nice To Haves

Familiarity with Section 508 accessibility standards and accessible document formatting.
Experience supporting healthcare, public sector, or technology projects.

Responsibilities

Provide administrative support to federal projects.
Coordinate projects and manage documentation.
Document meetings, take notes, and write executive summaries.
Prepare Standard Operating Procedures (SOPs), user guides, FAQs, training materials, and project documentation.
Manage document versions and support project teams.
Organize meetings and track action items.
Ensure documents meet Section 508 accessibility standards.
Handle confidential information and meet deadlines.
Work independently in a fast-paced, collaborative environment.
Communicate effectively with team members.