Administrative Support Specialist IV (4020)
About The Position
Navarro Research and Engineering is recruiting an Administrative Support Specialist IV in Idaho Falls, Idaho. The position provides high-level administrative support for project startup activities in a Department of Energy laboratory or contractor environment. It supports document control, records management, meeting coordination, scheduling, executive travel arrangements, and other administrative functions needed to establish and maintain efficient project operations. Prior Department of Energy experience at a national laboratory or for a Department of Energy contractor is required. U.S. citizenship is required due to government contract and/or clearance requirements.
Requirements
- Prior Department of Energy experience working at a national laboratory or for a Department of Energy contractor.
- Demonstrated experience supporting document control, records management, meeting coordination, scheduling, and general administrative activities.
- Experience arranging and coordinating executive travel.
- Ability to organize multiple priorities, maintain accurate records, and support project startup activities in a professional environment.
- Strong written, verbal, organizational, and interpersonal communication skills.
- U.S. citizenship is required due to government contract requirements and/or clearance requirements.
Nice To Haves
- Administrative support experience on Department of Energy projects or within a Department of Energy laboratory environment.
- Experience supporting project startup, senior leadership, or executive-level personnel.
Responsibilities
- Support document control activities, including organizing, routing, tracking, maintaining, and retrieving project documents.
- Perform records management in accordance with applicable project and Department of Energy requirements.
- Coordinate meetings, including scheduling, calendar management, logistical support, and preparation of meeting materials.
- Manage schedules and administrative activities that support project startup and ongoing operations.
- Arrange and coordinate executive travel, including itineraries, reservations, and related logistics.
- Provide general administrative support to project leadership and team members as assigned.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation & Public Holidays)
- Short Term & Long Term Disability
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
