Administrative Support Specialist II - 5667
About The Position
We have an opening for an Administrative Support Specialist II position, which will provide administrative support at our Lane Service Center in Springfield, Oregon. This position serves as the front desk receptionist for the office, with frequent responsibilities including answering phones, directing calls, greeting visitors, responding to onsite staff and visitor needs, and completing assigned light janitorial and shared-space upkeep tasks. This position also performs a wide range of administrative support activities including processing and distributing incoming and outgoing mail, scheduling meeting rooms and company vehicles, inventorying and ordering supplies, maintaining company vehicles, running various errands, and other miscellaneous job-related duties, as assigned. This position provides onsite support to the Lane Service Center and broader administrative support to ColumbiaCare’s administrative offices. As the primary onsite Administrative Services team member at LSC, this role requires flexibility, strong communication with offsite team members and supervisor, and sound judgment in managing responsibilities and deadlines. ColumbiaCare Services is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program.
Requirements
- High school diploma or GED equivalent is required plus two years’ experience in clerical office position; or any equivalent combination of education, training and/or relevant experience.
- Excellent verbal and written communication skills
- Good attention to detail, multi-tasking, and organizational skills
- Driving is an essential function of this position.
- Successful applicants must provide a valid driver's license from their state of residence or obtain and submit one within 30 days of hire, maintain a safe driving record, and have the ability to pass a DHS criminal background check.
- Ability to frequently sit, walk, climb stairs, bend, stoop, talk, listen, and use hands and fingers.
- Ability to occasionally use ladders, squat/kneel, use basic tools, and perform other physical tasks as applicable including minimal cleaning tasks; as well as lift, carry, push, and pull up to 40 pounds.
Nice To Haves
- Associates degree in Business or a related field; OR 2 YEARS of Administrative Office experience
- A working knowledge of Apple equipment
Responsibilities
- Serve as the front desk receptionist for the office.
- Answering phones, directing calls, greeting visitors, responding to onsite staff and visitor needs.
- Completing assigned light janitorial and shared-space upkeep tasks.
- Processing and distributing incoming and outgoing mail.
- Scheduling meeting rooms and company vehicles.
- Inventorying and ordering supplies.
- Maintaining company vehicles.
- Running various errands.
- Performing other miscellaneous job-related duties, as assigned.
Benefits
- Affordable Medical/Dental/Vision plans
- Flexible Spending Account
- Generous Paid Time Off
- Whole Health & Wellness Reimbursement Program
- Professional development and training opportunities
- 100% Vested Retirement Plan w/ up to 6% Match
- Holiday Pay (9)
- Paid Time Off for Mental Health
- Company Paid Life Insurance
- Spontaneous & Longevity Bonuses
- Loan Forgiveness Program Eligibility
- Employee Assistance Program (EAP) & Tobacco Cessation Program
- Vocational Training Program: Accelerated training path towards QMHA certification
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
