Part-Time Administrative Support Specialist I

Town of Rolesville•Town Hall, NC

1d•Hybrid

About The Position

Provides administrative and office support for Town of Rolesville Parks and Recreation staff, including fiscal, data entry, record-keeping, and public contact duties both in person and via telephone. This position may also be required to work some nights, weekends, and holidays. This role works 20 hours per week as a Part-Time position and contributes to the Local Governmental Employees' Retirement System (LGERS) at a six (6%) employee contribution.

Requirements

High School Diploma or GED and two years of administrative and/or customer service experience.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Customer service principles.
Filing and record-keeping principles.
Standard practices, methods and materials of assigned work.
Microsoft Office Suite (Word, Excel, PowerPoint).
Organizing information with attention to detail.
Communicating effectively orally and in writing.
Organizing tasks, meeting deadlines and prioritizing competing demands.
Following directions and meeting standards.
Providing attention to detail in assignments.
Proofreading and error correction.
Organizing and maintaining records and files.
Maintaining and updating data and documentation.
Scheduling meetings, determining basic meeting needs and making required arrangements.
Providing customer service.
Utilizing a communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Nice To Haves

Associates degree in a related field
Valid North Carolina Class C Driver’s license with a satisfactory driving record, or the ability to obtain within 60 days of hire.

Responsibilities

Assist Parks operations by preparing contract documents and routing through proper channels.
Analyze and extract park data including visitor counts and program/event attendance.
Assist with scheduling and preparation for meetings and events. This includes attending meetings to conduct meeting minutes.
Provide excellent customer service to park visitors in-person, over the phone, and by email.
Aid in processing park-wide rental requests including indoor and outdoor locations.
Maintain and order office supplies to support Parks and Recreation operations including inventory, ordering, and organizing.
Manage Parks and Recreation mail by sorting, processing, and distributing to appropriate staff.
Provide administrative support to the Parks and Recreation Team including record keeping and data entry.