Administrative Support Specialist I - G112 Field Operations

Columbus Consolidated Government • Columbus, GA

13d • Onsite

About The Position

This position is responsible for providing clerical support for the Columbus Police Department. Formats and types letters, memos, forms, reports, and fliers. Receives, logs, and records documents. Answers the telephone; responds to inquiries and requests; provides information about policies, guidelines, procedures, and the status of department activities; forwards calls to the appropriate personnel. Logs, tracks, and maintains records and files; maintains time and attendance records. Receives, processes, and distributes department mail. Schedules and arranges appointments and reservations for meetings, court dates, travel, and facility usage. Assists in the preparation of the annual budget. Compiles information and prepares narrative and statistical reports. Maintains files on citizen complaints. Prepares personnel forms for in-coming and out-going employees. Reviews, checks, and processes requisitions and documents. Orders supplies and equipment for the office. Performs other related duties as assigned.

Requirements

• Knowledge of general office procedures.
• Knowledge of basic budgetary and accounting principles and practices.
• Knowledge of record keeping, report preparation, filing, and records management techniques.
• Knowledge of work-related computer applications.
• Skill in organizing work, setting priorities, and meeting critical deadlines.
• Skill in the operation of computers and other standard office equipment.
• Skill in proofreading documents.
• Skill in oral and written communication.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of a valid driver’s license to operate the motor vehicle assigned. Requirement exists at the time of hire and as a condition of continued employment.

Nice To Haves

• Completion of specialized training in the occupational field.

Responsibilities

• Formats and types letters, memos, forms, reports, and fliers.
• Receives, logs, and records documents.
• Answers the telephone; responds to inquiries and requests; provides information about policies, guidelines, procedures, and the status of department activities; forwards calls to the appropriate personnel.
• Logs, tracks, and maintains records and files; maintains time and attendance records.
• Receives, processes, and distributes department mail.
• Schedules and arranges appointments and reservations for meetings, court dates, travel, and facility usage.
• Assists in the preparation of the annual budget.
• Compiles information and prepares narrative and statistical reports.
• Maintains files on citizen complaints.
• Prepares personnel forms for in-coming and out-going employees.
• Reviews, checks, and processes requisitions and documents.
• Orders supplies and equipment for the office.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED