Administrative Support Services Assistant

Pascua Yaqui Tribe • Tucson, AZ

5d

About The Position

The Administrative Support Services Assistant will perform basic clerical functions, basic computer processes, and first-line customer service. Responsibilities include filing, faxing, copying, directing telephone and walk-in customers, basic data entry, and distributing mail.

Requirements

• Knowledge of clerical and office support practices.
• Knowledge of assigned department operations and functions.
• Knowledge of customer service principles.
• Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn.
• Ability to maintain files and records.
• Ability to follow oral and written instructions, policies, and procedures.
• Ability to operate a variety of office equipment, including a computer, fax, adding machine, scanner, and related software applications.
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public.
• Sufficient ability to exchange or convey information and receive verbal and written work instructions.
• High School Diploma or GED.
• Experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

• A valid Arizona Driver's License may be required by the hiring department.
• Some positions require a Clearance Card, Homeland Security Background Check or Tribal Gaming License prior to working. Failure to maintain a current Level 1 Clearance Card, Homeland Security Background Check, or Tribal Gaming License will result in termination.

Responsibilities

• Perform general reception duties, which may include, answer phones on a multi-line system, direct inquiries to appropriate staff, greet visitors, and provide department information.
• Prepare and copy a variety of correspondence, e-mails, letters, memos, and faxes.
• File documents alphabetically, numerically, or by other prescribed methods.
• Receive and distribute incoming and outgoing mail.
• Receive/log documents, applications, and fees; enter data and maintain corresponding files.
• Perform spot checks of inventory and orders supplies as needed.
• Prepare appropriate forms and documents to assist with maintenance requests, purchase requests, employee travel and reimbursement, and employee training.
• Perform other duties of a similar nature or level as requested by supervisor or director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED