Administrative Support / Receptionist

Magnus Management Group•Washington, DC

4d•Onsite

About The Position

Magnus Management Group is seeking an Administrative Support / Receptionist for a full-time, W-2 employee position supporting the US Department of Agriculture (USDA) in Arlington, VA. This role requires an individual with 1-3 years of experience in a professional office environment, proficient in Microsoft Office Suite and capable of handling various administrative tasks, communication, scheduling, and office support functions. The position is on-site and involves a 5-year contract length.

Requirements

1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
High School diploma required
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
Ability to manage the receptionist area
Effective written and verbal communication skills for interacting with various individuals
Experience collecting, sorting, and distributing incoming mail
Ability to maintain records of receipt, mailing dates, and other required information
Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests
Experience creating and distributing correspondence, reports, and other documents
Experience providing general office support like various administrative tasks, data entry, filing, and customer service
Experience with upkeep and setting up of all conference and training rooms
Proficiency in office software and equipment
Ability to manage multiple tasks and prioritize effectively
Physical ability to move large number of files and/or file boxes
Must meet or exceed minimum qualifications for the contract.
Secret clearance required.

Nice To Haves

Higher education preferred

Responsibilities

Handling phone calls, emails, and mail, serving as the point of contact for internal and external communication.
Managing the receptionist area.
Collecting, sorting, and distributing incoming mail.
Maintaining records of receipt, mailing dates, and other required information.
Ensuring appropriate mailing and/or shipping of packages, letters, etc.
Managing calendars, scheduling meetings, appointments, and greeting high-level guests.
Creating and distributing correspondence, reports, and other documents.
Providing general office support like various administrative tasks, data entry, filing, and customer service.
Managing upkeep and setup of all conference and training rooms.
Utilizing office software and equipment.
Managing multiple tasks and prioritizing effectively.
Moving large numbers of files and/or file boxes.