Administrative Support Professional (PL)

Canvas Inc.•Eglin AFB, FL

3d•Onsite

About The Position

This role provides advanced administrative support for office or executive-level managers, focusing on coordination, documentation, and compliance. The position requires proficiency in various software tools and adherence to safety and security protocols. The professional will support test and evaluation programs, manage electronic files, and assist with reporting and presentations.

Requirements

Proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools.
U.S. Citizen
Must possess or be able to obtain and maintain a Secret Clearance.
Bachelor’s degree and 3–10 years of relevant experience; OR 6 years of relevant experience (in lieu of a degree); OR Associate’s degree plus 4 years of relevant experience.

Nice To Haves

Experience with MS Project Server and Power BI.

Responsibilities

Perform advanced administrative support for office or executive-level managers.
Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.
Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.
Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.
Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards.
Provide comprehensive administrative support, including word processing, scheduling, and office management functions.
Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members.
Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.
Prepare and submit monthly status reports and briefing materials as required.
Ensure compliance with security protocols and facility clearance standards.
Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions.
Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs.
Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans.
Participate in government inspections and implement corrective actions as required.
Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance.
Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A.
Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming.
Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI.
Maintain flexibility to work extended hours during surge events and adapt to evolving program needs.