Administrative Support Professional (PL)

Canvas • Eglin AFB, FL

2d

About The Position

Perform advanced administrative support for office or executive-level managers and provide comprehensive administrative, scheduling, document-production, and office-management services. Coordinate meetings and official visits, manage internal suspenses and deadlines, and prepare high-quality reports, spreadsheets, documents, presentations, briefing materials, and monthly status reports. Maintain electronic records and the official file plan in accordance with organizational standards. Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.

Coordinate with technical, engineering, and logistics teams in support of test and evaluation programs. Help meet security, facility, and workplace-safety requirements, including safety planning, inspections, corrective actions, and reporting. Provide support for special requirements, facility-space optimization, asset management, community planning, and programming. The role may require extended hours during surge events and flexibility as program needs evolve.

Requirements

• U.S. citizenship.
• Must possess or be able to obtain and maintain a Secret Clearance.
• Bachelor’s degree and 3–10 years of relevant experience; or 6 years of relevant experience in lieu of a degree; or an associate’s degree plus 4 years of relevant experience.
• Proficiency with Microsoft Office, including advanced Excel functions and PowerPoint.
• Proficiency with Adobe and advanced document management tools.
• Ability to maintain flexibility for extended hours during surge events and adapt to evolving program needs.

Responsibilities

• Provide advanced administrative support to office or executive-level managers.
• Coordinate meetings and official visits, including logistics and documentation.
• Track internal suspenses and deadlines and follow up to support timely completion.
• Review, proofread, correct, and produce reports, spreadsheets, documents, and presentations, including evaluations, awards, and decorations.
• Maintain electronic files, records, and the official file plan in accordance with organizational standards.
• Perform word processing, scheduling, office management, and routine clerical duties, including organizing files, preparing documents, and scheduling appointments.
• Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.
• Prepare and submit monthly status reports and briefing materials as required.
• Ensure compliance with security protocols and facility clearance standards.
• Uphold workplace safety; participate in safety inspections; and promptly respond to mishaps or unsafe conditions.
• Coordinate with technical, engineering, and logistics teams to support test and evaluation programs.
• Adhere to Air Force, OSHA, and local safety requirements, including developing and maintaining Safety and Health Plans.
• Participate in government inspections and implement corrective actions as required.
• Support vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance requirements.
• Track and report safety metrics, including TCIR, DART, and OSHA Form 300A.
• Assist with facility-space optimization, asset management, community planning, and programming.
• Support presentations, communications, and portfolio tools, including MS Project Server and Power BI.
• Work extended hours during surge events and adapt to evolving program needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level