Administrative Support Professional I (Athletics) (Part-time)

The University of Arizona•Tucson, AZ

13d•Onsite

About The Position

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student-athlete success. The University of Arizona's Athletics Department invites you to apply for the role of Administrative Support Professional I. This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. Supervises and manages the central office, coordinate executive communications and scheduling, and support internal and external stakeholders. This position requires the ability to work a flexible schedule, including nights, weekends, and travel as needed. Visa sponsorship is not available for this position.

Requirements

Bachelor's degree or equivalent advanced learning attained through experience required.
1 year of relevant work experience is required.
Excellent verbal and written communications skills.
Ability to multitask with frequent interruptions.
Ability to maintain confidentiality and work effectively under time constraints.
Ability to initiate, lead, and support value-added projects.
Meticulous attention to detail.
Fosters a collaborative work environment through respectful and effective communication.
Strong organizational skills, including the ability to plan, prioritize, and successfully manage multiple concurrent projects.
Ability to develop and maintain positive interpersonal relations.
Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.

Nice To Haves

Knowledge and understanding of NCAA and Big 12 rules and regulations, as they pertain to recruitment and regulations.
Experience with high school or college student-athletes since 2015, including working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

Responsibilities

Execute daily operational and administrative tasks under supervision to support department leadership and the department.
Schedule and coordinate meetings, events, and logistics, including room reservations and preparation of materials.
Facilitate effective communication within the department and with university colleagues, students, and external partners by routing inquiries and providing routine information.
Maintain calendars; make travel arrangements; prepare correspondence, documents and presentations; meeting minutes and other administrative duties.
Prepare, format, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and compliance with university standards.
Maintain organized electronic and physical filing systems for records, correspondence and reference materials, ensuring efficient retrieval and proper archiving.
Track departmental expenditures and assist with purchasing, reimbursements, and invoice processing according to university policies, report discrepancies to supervisors.
Collects, analyzes and maintains budget, project, program or operational data and prepare reports.
Maintain inventory of office supplies and coordinate maintenance of office equipment to ensure smooth daily operations.
Assist with administrative tasks and logistics for department initiatives, meetings, and events led by Department Heads, including gathering, compiling, and verifying information for memos, reports, and presentations.
Support project logistics, including timeline tracking and material preparation.
Coordinates and collaborates on special projects.
Perform general office support, contribute to team goals, and support the successful completion of department projects and responsibilities.
Budget accountability.
Additional duties as assigned.