Administrative Support Personnel

Transcat•Paxinos, PA

About The Position

Transcat’s Pipettes team is seeking a detail-oriented, part-time employee to assist with office tasks arising from company growth. The position requires a high degree of accuracy, the ability to multitask in a fast-paced environment, and experience gathering data from multiple systems. The employee will provide administrative support, assist with customer order and invoicing processes, follow up with customers, and help manage office supplies and deliveries. Transcat describes itself as a growing calibration and compliance services provider with more than 1,000 employees. The company offers work it describes as meaningful, a values-based culture, flexibility, training and development, competitive compensation and benefits, and opportunities for career advancement.

Requirements

Experience working in an office environment.
Attention to detail.
Proficiency with systems and workflows.
Willingness to take direction.

Nice To Haves

Experience with QuickBooks.

Responsibilities

Answer and direct incoming calls.
Assist with general office filing.
Conduct credit checks for new customers.
Contact customers to obtain purchase orders and credit cards.
Match customer purchase orders to sales orders for invoicing.
Enter customer order details into QuickBooks and other systems.
Verify pricing and completed work for accuracy before invoicing.
Follow up with customers regarding payment methods for services and possibly product orders.
Follow up with customers to obtain missing shipping information.
Follow up with customer accounts payable departments regarding past-due invoices.
Sign for packages and occasionally assist with receiving trucks.
Order laboratory, shipping, and office supplies.
Perform other duties as directed.