Administrative Support Manager

Penn State University • University Park, IL

18h • Onsite

About The Position

The Department of Energy and Mineral Engineering (EME) is seeking an Administrative Support Manager to serve as a key partner to the Department Head and help lead the day-to-day operations of the department. In this role, you’ll combine high level administrative support, HR coordination, and operational leadership, playing a critical role in keeping departmental activities running smoothly while supporting faculty, staff, and students.

Requirements

• Bachelor's Degree
• 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and operate with discretion
• Experience in administrative operations, HR coordination, or project management
• Comfort working with a wide range of stakeholders in a dynamic environment
• Applicants must be authorized to work in the U.S.

Responsibilities

• Partner closely with the Department Head to manage priorities, communications, and key initiatives, including coordinating meetings, preparing materials, and tracking follow-up actions
• Lead and coordinate HR and academic administrative processes, including onboarding, faculty lifecycle activities (promotion & tenure, sabbaticals, annual reviews), and maintaining personnel records
• Oversee and manage faculty and academic search processes from start to finish, including postings, candidate coordination, interview logistics, and compliance requirements
• Serve as a central point of contact for faculty, staff, students, and external partners, helping to navigate processes and resolve complex administrative issues
• Support departmental planning and operations by tracking deadlines, improving processes, and developing systems that enhance efficiency and organization
• Supervise and guide administrative staff, ensuring effective coordination of workload, priorities, and departmental support functions
• Assist with operational needs such as event coordination, facilities planning, and administrative aspects of budgeting and resource tracking

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level