Administrative Support

Xcel Energy•Avondale, CO

About The Position

This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. The role ensures a high level of accuracy within all operating systems to support data integrity and process adherence. Xcel Energy is a leading combination electricity and natural gas energy company, offering a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. The company strives to be the preferred and trusted provider of energy and is committed to leading with equity and inclusion, reinventing how they power communities, redefining customer care, and reaffirming their commitment to the planet. They aim to provide carbon-free electricity by 2050, using technology and innovation, providing safe, stable jobs with robust benefits, and keeping customers at the center of all they do. Xcel Energy is committed to hiring a workforce that reflects the communities they serve.

Requirements

High school graduate or equivalent.
Ability to lift a minimum of 50 pounds.
Physical requirements include but are not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.

Nice To Haves

Two (2) year post high school education.
Five (5) years previous experience working with budgets.
Previous experience with SAP.
Two years of purchasing or inventory management experience.

Responsibilities

Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost, inventory levels, date needed, vendor and plant contracts.
Interface with sourcing department to negotiate competitive bid/process for materials/services.
Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders.
Receipt for materials and services and approve for payment of invoices in a timely manner.
Manage material inventory of $1,000,000+ including daily and outage planning, ordering and expediting.
Identify stock and non-stock materials, identify obsolete materials, manage physical location, perform cycle counting, prepare and ship material, and arrange for freight pick-up and delivery.
Gather budget data from plant personnel, enter 2 yr O&M and Capital budget.
Explain deviation from budget and update forecasts.
Manage expenditures based on budget.
Perform plant operational data entry into reporting mechanisms, reporting and audits, including BTU, NPDES, Generator meter readings, and Fuel accumulation.
Understand procedures and rules associated with time and expense reporting for union/non-union employees.
Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy.
Maintain proficiency in required timekeeping systems.
Assist with the outage coordination and scheduling, including scheduling and implementing preventative maintenance program for plant.
Perform data entry and copying of drawings and forms.
Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed.
Support KPI tracking and reporting, and meeting minute preparation.
Assist in the tracking of safety training completion.
Ensure safety verifications on equipment is complete.
Order and manage safety equipment and supplies.
Organize block training events, safety celebrations and meetings.