Administrative Support Coordinator I - Zoning & Planning

Charleston County Government•Sc 29405, SC

12d

About The Position

This position conducts analyses and performs advanced administrative tasks, individually and as part of a team, to help the department serve internal and external customers effectively and efficiently. The role provides extensive administrative support to the Planning Commission, Historic Preservation Commission, their staff planners, and other elected or appointed bodies as assigned. Duties include managing commission documentation and meeting logistics, maintaining website and application information, communicating with applicants, drafting documents, meeting deadlines required by state law and County ordinances, and responding to inquiries from employees, officials, and the public. The coordinator may attend community meetings in the evenings or on weekends, provide front-desk backup, participate in training, and work in the Emergency Operations Center when activated.

Requirements

High school diploma or GED and some college.
At least 4 years of experience in a related field, or an equivalent combination of experience and training that provides the knowledge, skills, and abilities necessary to perform the work.
Extremely high level of organization.
Ability to accurately type correspondence, reports, and memoranda with little to no errors.
Effective oral and written communication skills to respond to inquiries from officials, employees, and the public.
Proficiency with mail merge.
Comfort using Geographic Information Systems (GIS), Energov Permitting, Microsoft Office Suite, Outlook, Excel, and Adobe Acrobat or Foxit PDF software.
Ability to work independently with minimal supervision and perform a wide variety of duties accurately and quickly under time-sensitive deadlines.

Nice To Haves

Associate’s Degree in Office Administration or a related field.

Responsibilities

Provide extensive administrative support to the Planning Commission, Historic Preservation Commission, their staff planners, and other elected or appointed bodies as assigned.
Serve as commission secretary and draft meeting minutes, agendas, newspaper advertisements, notification letters, and emails.
Reserve meeting spaces and coordinate audio/visual support with Technology Services.
Maintain the County and public engagement websites with meeting schedules and department information.
Update application information, tracking systems, meeting packets, and case histories.
Communicate with applicants through the Council adoption process.
Draft correspondence, documents, and reports.
Meet monthly process deadlines to comply with state law and County ordinances.
Respond courteously and promptly to questions, comments, and requests from employees, elected and appointed officials, and citizens.
Attend community and related meetings, which may take place in the evenings or on weekends.
Provide backup support for the Zoning/Planning Department front desk and/or other department divisions.
Attend meetings, workshops, and training sessions and review publications and audiovisual materials to stay current in assigned work areas.
Work in the Emergency Operations Center when activated.
Perform other job-related duties as assigned.