Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE)
About The Position
This position is an emergency hire for the Extended, Professional, and Continuing Education (EPaCE) department. The Administrative Support Coordinator I will be responsible for a variety of administrative and financial tasks to support EPaCE courses and programs. This includes initiating financial transactions, processing student registrations and refunds, managing student accounts, preparing instructor agreements and payments, coordinating course logistics, and processing invoices and expenses. The role also requires excellent customer service and professional correspondence with internal and external stakeholders.
Requirements
- High school diploma or its equivalent.
- Type 45 wpm.
- Four years of general office support or technical experience.
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Nice To Haves
- Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.
Responsibilities
- Initiate and prepare journal entries, expenditure/revenue transfers and payroll transfer requests.
- Prepare/process registration, withdrawal and refund requests.
- Post fees to student accounts, handle collections for past-due balances.
- Assist with the evaluation of communications, timelines, and websites for accuracy in fees, refunds, course descriptions, etc.
- Create class listings, add/edit student data, and enroll students in PeopleSoft and registration systems.
- Prepare instructor agreements and initiate instructor pay process for all faculty and assistants involved with EPaCE courses or programs.
- Prepare and arrange for course equipment, supplies, flyers, handouts, space reservations, textbooks, transportation, and services, and assist with setting up special events.
- Generate purchase requisitions, process invoices and other program expenses.
- Effectively and professionally correspond with and provide customer service to both internal and external customers in a courteous and positive manner.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
