Administrative Support Coordinator - Career Education
About The Position
Reporting to the Associate Director for Career Education and Equity, the Administrative Support Coordinator supports the day-to-day operations of the Career Education team and ensures alignment with university, division, and department policies and procedures while cultivating cooperative working relationships with a wide variety of contacts including university officials, administrators, faculty, staff, and students. This position provides comprehensive administrative support and coordination for the Career Education Team, with responsibilities including operations; budget and personnel support; communication and implementation of policies and procedures; data entry and tracking related to various career education engagement projects; and coordinating first-year impact programming and projects in a busy office while supporting the Associate Director.
Requirements
- Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
- Ability to communicate policy requirements clearly and effectively to students, staff, and campus partners.
- Demonstrated ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
- Ability to understand problems from a broader perspective and anticipate the impact of decisions on other areas.
- Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
- Ability to apply ingenuity and independent judgment to resolve issues in a timely and effective manner.
- Ability to take initiative, exercise resourcefulness, and independently follow through on job duties.
- Ability to quickly adapt to changes in systems, procedures, and priorities while maintaining continuity of operations.
- Excellent written and oral communication skills, including the ability to speak and present information to groups and revise and produce written materials for promotions, presentations, workshops, and marketing purposes.
- High school diploma or its equivalent.
- Type 45 wpm.
- Five years of general office support or technical experience.
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Nice To Haves
- Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.
Responsibilities
- Supports the day-to-day operations of the Career Education team.
- Ensures alignment with university, division, and department policies and procedures.
- Cultivates cooperative working relationships with a wide variety of contacts including university officials, administrators, faculty, staff, and students.
- Provides comprehensive administrative support and coordination for the Career Education Team.
- Manages operations.
- Provides budget and personnel support.
- Handles communication and implementation of policies and procedures.
- Performs data entry and tracking related to various career education engagement projects.
- Coordinates first-year impact programming and projects in a busy office.
- Supports the Associate Director.
Benefits
- health, dental and vision insurance
- retirement participation in the Public Employees' Retirement System
- educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
