HLD Administrative Support

City of New York•New York, NY

2d•$62,868 - $72,298

About The Position

The Department of Housing Preservation and Development (HPD) is the nation's largest municipal housing agency, responsible for building and preserving affordable housing, protecting tenants, and holding landlords accountable across New York City. HPD is committed to making New York City a more affordable place for renters and homeowners. The Office of Enforcement and Neighborhood Services (OENS) works with community partners to identify distressed buildings and develop strategies for improvement. OENS utilizes various divisions, including the Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation, to ensure compliance with legal and regulatory obligations. The Housing Litigation Division (HLD) initiates litigation against building owners in Housing Court to ensure compliance with housing standards, seeking orders to correct violations, civil penalties, access warrants, and 7A Administrators, and appearing in tenant-initiated proceedings.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

Knowledge of computer entry/ability to learn and use computer database;
Ability to work under pressure and to respond to inquiries from the public and colleagues rapidly;
Attention to detail and organization;
Ability to organize and prioritize multiple tasks.

Responsibilities

Processing necessary documents for service of process and filings in court including the selection of proper respondents and creating case files with supporting documentation;
Assisting staff attorney with conferences and settlements of cases;
Assisting in preparing stipulations of settlement and default orders/judgments, and affidavit of service;
Maintaining the unit’s files and court calendars;
Preparing files for court and transporting of files to and from court;
Preparing transfer documents for cases to other units;
Collating documents, inputting court index numbers and retrieving supporting documents for exhibits such as violations, MDRs, deeds, etc;
Ensuring that document production and file information is timely produced for all the borough units and properly tracked in the Litigation Management System (LMS);
Ensuring accurate and timely recording of case dispositions based on final Court Orders; and
Working closely with HLD’s Accounting Unit to track and monitor monies received from final case dispositions.