Administrative Support Assistant - Part Time - Night Shift - Nursing Office - Includes Weekend Hours

Stony Brook University•Stony Brook, NY

3d•$45,372 - $58,366•Onsite

About The Position

At Stony Brook Medicine, an Administrative Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. A temporary role may end at any time.

Requirements

Associate's degree. Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
At least 2 years of relevant experience in an administrative capacity.
Computer skills with expertise in Microsoft Office Suite.
Experience and skill in focusing on details, accuracy, multi-tasking, and follow-through.
Must be able to effectively interact and communicate with all departmental heads/supervisors on a house wide basis.
Ability to work independently, with excellent time management and communication skills.
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Nice To Haves

Bachelor’s degree.
Computer skills to include PeopleSoft, Kronos, Cerner.
Past experience in hospital or healthcare setting.
Knowledge and experience in the application of performance improvement methodologies.

Responsibilities

Utilizes IT systems relevant to Nursing Office operations for data entry, reporting and data analysis.
Coordinates office functions for the Nursing Office, including telephone reception, processing of clear, concise and courteous communication into and out of the office, as well as record keeping, preparation and filing of memorandum/reports, etc. Photocopies and distributes information as appropriate.
Keeps accurate records on staffing each day to ensure scheduling system accuracy.
Develops electronic files for storing, analyzing, and presenting information. Creates professional quality spreadsheets, charts, graphs, data base reports and in-house communication. Prepares administrative statistics and reports under the direction of the Director of Nursing Support Services.
Ensures Nursing Office operation logs remain up to date and checked accordingly.
Analyzes data pertinent to the utilization of nursing staff/skill mix hospital wide. Including but not limited to, tracking and trending overtime utilization and the allocating of Safety Care Assignments.
All other duties as assigned.