(Part-Time) Office Administrative Assistant

Huron-Clinton Metroparks•Brighton Charter Township, MI

5d•$19 - $22•Hybrid

About The Position

Under the supervision of the Chief of Finance, work activities in this position provide administrative support to staff and departments within the Administrative Office to ensure efficient day-to-day operations. This role serves as a central resource, assisting with coordination, communication, recordkeeping, and general office functions across departments. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment.

Requirements

High school diploma or equivalent required; Associate degree preferred.
One (1) to three (3) years of administrative or office support experience.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively across departments.
Professional demeanor with strong customer service skills.
Ability to maintain confidentiality and follow organizational policies.
Ability to perform all essential duties of the position.
Three (3) to five (5) years of progressively responsible administrative experience.
Demonstrated ability to work independently with limited supervision.
Experience supporting multiple departments, executive leadership, or complex administrative functions.
Demonstrated experience coordinating projects, improving processes, or managing specialized administrative responsibilities.
Advanced proficiency with Microsoft Office applications, databases, reporting tools, or other organizational systems.
Demonstrated ability to exercise sound judgment, resolve administrative issues, and recommend solutions.
Ability to provide guidance and support to other administrative staff or system users.

Nice To Haves

Associate degree preferred.

Responsibilities

Assist in the preparation of financial documents, reports, and basic accounting tasks (e.g., invoice tracking).
Manage the calendar for the Chief of Finance, including coordinating meetings, events, and appointments.
Type correspondence and memos on behalf of the Finance Department.
Support data entry, tracking, and reporting in various systems and databases.
Assist with procurement-related tasks, such as preparing purchase requests and tracking orders.
Support HR administrative tasks as assigned (e.g., onboarding paperwork).
Assist with special projects and cross-departmental initiatives as assigned.
Ensure confidentiality of sensitive information and compliance with organizational policies.
Perform a variety of clerical duties, both routine and complex, including greeting and assisting park visitors, responding to inquiries, and handling permit sales.
Provide administrative support across multiple departments, including scheduling, document preparation, and correspondence.
Maintain organized filing systems (electronic and paper) for records, reports, and documentation.
Assist with meeting coordination, including preparing materials and taking minutes as needed.
Coordinate and distribute incoming and outgoing mail and deliveries.
Maintain office supplies inventory and place orders as needed.