Part Time - Bryce Jordan Center Administrative Support

The Pennsylvania State University•University Park, FL

17d

About The Position

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for greeting customers, providing information, screening and processing routine communications, scheduling appointments, coordinating travel, maintaining files and databases, preparing documents, updating web pages, recording meeting minutes, composing written communication, maintaining office supplies, arranging equipment maintenance, processing work orders, coordinating onboarding sessions for new hires, processing new hire paperwork, creating BJC badges, maintaining employee records, creating employee reports, and assisting with wage terminations, rate increases, and job additions. The hours for this position vary greatly from week to week and can range from 0 to 20.

Requirements

High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

Responsibilities

Greet customers, provide information and refer as appropriate.
Screen and process routine telephone communications, mail and requests.
Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
Coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases; assemble and format data to create simple reports.
Prepare documents, meeting materials, correspondence.
Update and make routine changes to web pages.
Maintain confidential and sensitive information and materials.
Record and distribute meeting minutes.
Compose and edit written communication.
Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.
Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
Maintain records and files on all employees.
Create employee reports for department supervisors.
Assist with wage terminations, rate increases, and job additions.