ADMINISTRATIVE SUPPORT ASSISTANT- 40009865

Durham County • Durham, NC

35d • $37,474 - $55,000 • Onsite

About The Position

The purpose of this position is to provide a variety of specialized administrative and office support to the assigned department or office. This class works under the Voter Services Manager.

Requirements

• High School Graduation or GED equivalent.
• One (1) year of administrative or clerical support or related experience or an equivalent combination of education, training, and experience.
• Thorough knowledge of standard office practices, procedures and equipment.
• General knowledge of business English, spelling and arithmetic.
• Ability to type accurately at a reasonable rate of speed.
• Ability to make arithmetical calculations and file alphabetically.
• Ability to interpret and transmit to subordinates departmental rules and regulations.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Ability to understand oral and written instructions.
• Knowledge of office management techniques including the ability to organize workflow and coordinate activities.
• Ability to take direction and follow documented procedures.
• Ability to engage positively with customers generally and in difficult situations.

Responsibilities

• Provides general office administrative support as directed.
• Performs routine office duties such as overseeing the front desk under the supervision of the Senior Elections Administrator, answering phones, disseminating messages, maintaining conference/training room calendars, greeting and assisting the public, scheduling poll workers, and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions, and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required to that department’s work processes.
• Executes departmental list maintenance functions under the supervision of the Voter Services Manager.
• Assists in maintaining departmental records: records all incoming and outgoing voter records, mail, pay labels, and procurement card records.
• Assists with processing payroll, purchase orders, invoices, and human resource functions.
• Performs related work as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED