Administrative Support Assistant III

University of Arkansas System • Fayetteville, AR

21h • Onsite

About The Position

The Administrative Support Assistant III position is the first point of contact and provides administrative support for the Civil Engineering department. The primary job duties include answering phone, greet visitors, maintain office supply inventory, sort and deliver mail, pack and ship items via UPS, Fed-Ex or USPS, scheduling department conference room, assisting faculty with special projects, and assisting Fiscal Support Manager in processing travel authorizations, travel reimbursements and P-cards and T-cards. The Department of Civil Engineering hosts several events, banquets, receptions, and luncheons throughout the year. This employee will help coordinate and execute events alongside other staff members. Job duties require this position to provide their own transportation to multiple on- and off-campus facilities, including, but not limited to, BELL, ENRC, CSRC and CEREC, in support of department events and operations. This position will perform other duties as assigned. This position is governed by state and federal laws and agency/institution policy. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Formal education equivalent of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least two years of experience in specialized or a related field applicable to work performed
• Skills in all Microsoft Office products (Excel, Word, Outlook, Teams)
• Ability to communicate effectively with others both verbally and in writing
• Knowledge of general office procedures and practices
• Proof of legal authority to work in the United States on the first day of employment

Nice To Haves

• Bachelor's degree from an accredited institution of higher education
• At least one year of higher education experience
• Experience in the University of Arkansas system
• Workday Knowledge

Responsibilities

• Answering phone
• Greet visitors
• Maintain office supply inventory
• Sort and deliver mail
• Pack and ship items via UPS, Fed-Ex or USPS
• Scheduling department conference room
• Assisting faculty with special projects
• Assisting Fiscal Support Manager in processing travel authorizations, travel reimbursements and P-cards and T-cards
• Help coordinate and execute events alongside other staff members
• Provide own transportation to multiple on- and off-campus facilities in support of department events and operations
• Perform other duties as assigned

Benefits

• University contributions to health, dental, life and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED