Administrative Support Assistant III

University of Arkansas System • Fayetteville, NC

1d • Onsite

About The Position

The Administrative Specialist III is responsible for working with the Administrative Support Supervisor on coordinating office activities for the Department of Sociology and Criminology. The Administrative Specialist III assists with entering course schedules and maintains current information on faculty teaching schedules, classroom locations, and hours to assist callers and visitors. Upon request, this position collects and shares information for the Chair, vice-chair, and program directors of the Department. This position assists the supervisor by maintaining the appointment/conference room calendar. The Administrative Specialist III works with the Administrative Support Supervisor to enter purchasing information, to organize and communicate about departmental functions and events (e.g. venue reservations, hotel, flight, restaurant reservations), and to assist with making catering arrangements. The Administrative Specialist III coordinates and maintains the departmental webpage and assists the chair in the preparation of the departmental display and newsletter. This position provides information, assistance, and clarifications to interested parties concerning programs and procedures. This position researches and analyzes data pertinent to finances, work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. The Administrative Specialist will perform other duties as assigned by the Chair and Administrative Support Supervisor. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Formal education equivalent of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least two years of experience in a specialized or a related field applicable to work performed

Nice To Haves

• Experience working in a university or similar organizational setting requiring knowledge of research and analysis techniques
• Demonstrated knowledge of the principles and practices of mathematics and statistics and their application to financial reports
• Experience with using computers and software, including Workday, Microsoft Office Suite with intermediate Excel skills, OneDrive, Microsoft Forms
• Experience with web design and website management, graphic design, video and photo production
• Experience with social media and filing systems in virtual environments

Responsibilities

• Coordinating office activities for the Department of Sociology and Criminology.
• Entering course schedules and maintaining current information on faculty teaching schedules, classroom locations, and hours.
• Collecting and sharing information for the Chair, vice-chair, and program directors of the Department upon request.
• Maintaining the appointment/conference room calendar.
• Entering purchasing information.
• Organizing and communicating about departmental functions and events (e.g. venue reservations, hotel, flight, restaurant reservations).
• Assisting with making catering arrangements.
• Coordinating and maintaining the departmental webpage.
• Assisting the chair in the preparation of the departmental display and newsletter.
• Providing information, assistance, and clarifications to interested parties concerning programs and procedures.
• Researching and analyzing data pertinent to finances, work programs and/or agency/institution goals and objectives.
• Preparing reports explaining findings and recommendations.
• Performing other duties as assigned by the Chair and Administrative Support Supervisor.
• Maintaining regular, reliable, and non-disruptive attendance.
• Creating and maintaining collegial, harmonious working relationships with others.

Benefits

• University contributions to health, dental, life and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• A choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED