Administrative Support III

Chickasaw Nation Industries, Inc.

21h•$18 - $23•Onsite

About The Position

The Administrative Support III position provides administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
Superior time management and follow-up skills.
Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.
High School diploma or General Education degree (GED) and a minimum of six (6) years of relevant experience; or Bachelor's degree with four (4) years of relevant experience; or Associate's degree with five (5) years of relevant experience.

Responsibilities

Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
Schedules and arranges travel for executives using Government software (E2).
Updates branch SharePoint sites with news, documents and current data.
Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
Provides backup support for other admins as needed.