Administrative Support Assistant I

Broward County Public Schools•Lauderdale Lakes, FL

2d•Onsite

About The Position

To perform clerical and administrative tasks in support of the efficient and effective operations of the office. The Administrative Support Assistant I shall carry out the essential performance responsibilities listed below: Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities. Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required. Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently. Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee. Compose and edit routine correspondence including forms, memoranda, reports, manuscripts, and other materials. Maintain an alphabetical, numerical, or simple subject matter filing system. Receive and route telephone calls, answering routine questions; greet visitors, ascertain nature of business, and direct visitors to appropriate person. Arrange meetings, conferences and business travel for administrators. Maintain data, statistics and other forms of information, preparing reports, as required. Assist in maintaining efficient office operations by providing clerical relief, as required, Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good judgment. Operate standard office equipment, as required by the job. Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. Participate in training programs offered enhance the individual skills and proficiency related to the job responsibilities. Review current developments, literature and technical sources of information related to job responsibilities. Ensure adherence to safety rules and procedures. Follow federal and state laws, as well as School Board policies. Perform other duties as assigned by the immediate supervisor, or designee.

Requirements

Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment.
Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc.
Effective verbal and written communication skills.
Advanced organization skills and keen attentiveness to detail.
Computer skills as required for the position.

Nice To Haves

Prior clerical work experience with Broward County Public Schools.
Bilingual.

Responsibilities

Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities.
Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required.
Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently.
Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee.
Compose and edit routine correspondence including forms, memoranda, reports, manuscripts, and other materials.
Maintain an alphabetical, numerical, or simple subject matter filing system.
Receive and route telephone calls, answering routine questions; greet visitors, ascertain nature of business, and direct visitors to appropriate person.
Arrange meetings, conferences and business travel for administrators.
Maintain data, statistics and other forms of information, preparing reports, as required.
Assist in maintaining efficient office operations by providing clerical relief, as required.
Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good judgment.
Operate standard office equipment, as required by the job.
Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
Participate in training programs offered enhance the individual skills and proficiency related to the job responsibilities.
Review current developments, literature and technical sources of information related to job responsibilities.
Ensure adherence to safety rules and procedures.
Follow federal and state laws, as well as School Board policies.
Perform other duties as assigned by the immediate supervisor, or designee.