Administrative Support 09

St. Joseph's Healthcare Hamilton

8d • Onsite

About The Position

Within the context of the vision, values and strategic operations of the organization, the ADS09 is responsible for facilitating processes that will result in the care providers having the appropriate supplies and equipment to support their clinical practice and provide safe, efficient cost-effective patient care.

Requirements

• Post-secondary education required in office administration or similar program, with a minimum of two years recent administrative experience required
• Ability to understand and interpret contract language, including terms and conditions within the contract
• 5 years recent and related experience in frontline patient care or experience in healthcare related project planning/coordination
• Experience with processing a requisition into a Purchase Order
• Experience in understanding the standardization process and purchasing of medical/surgical supplies and equipment in accordance with the Broader Public Sector Accountability Act and with SJHH policies.
• Systems experience with Word documents, databases, spreadsheets, statistical reports and presentation software
• Intermediate skill level is required for MS Word and Excel
• Intermediate level typing speed and accuracy required
• Clerical testing may be required as part of the selection process
• Working knowledge of STAR, and HEMM (Horizon Enterprise Material Management)
• Excellent organizational skills for record keeping (documentation, filing, follow-up, investigating, etc.) with keen attention to detail
• Excellent communication skills; both written and oral
• Demonstrated multi-tasking skills

Nice To Haves

• Experience in financial services, banking, legal or other commercial service industry providing outstanding customer-focused service preferred

Responsibilities

• Provide a high degree of confidentiality with respect to the release of information relating to quotes, contracts and privileged information in addition to hospital policies at all times
• Collaborate with the clinical areas to facilitate their education in understanding the purchasing processes, provide customer service as required, assist with product selections and standardization wherever possible
• Collaborate with all internal and external stakeholders to maintain the criteria for goods being standardized and approved for introduction into the physical warehouse systems or for use within SJHH
• Perform administrative duties such as: ordering , filing, issuing Purchase Orders, electronic transfer of information and all other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree