Administrative Supervisor - Davidson County Heart & Vascular Institute

Vanderbilt University Medical Center•Nashville, TN

4d•Onsite

About The Position

The Administrative Supervisor, Davidson Heart & Vascular Institute is a frontline operational leader responsible for the day-to-day performance of administrative teams across the Davidson region. This role provides direct staff leadership and accountability, oversees daily operational workflows, and leads the implementation and standardization of improved processes. As our service line continues to grow, the Administrative Supervisor will play a critical role in building the structure, consistency, and operational discipline necessary to support teams, improve workflows, and ensure sustainable growth.

Requirements

Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Operations Planning (Novice): Anticipates resource needs to meet objectives and implements appropriate processes.
Leadership (Novice): Formulates a vision while motivating & guiding employees promoting engagement. Leaders state precise goals, ensures the commitment of individuals to those goals, defines the methods of measurement, and provides the incentive to accomplish measureable outcomes.
Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
Business Results (Fundamental Awareness): Ability to achieve business results while focusing on quality, customer satisfaction, and stewardship.
Compliance (Novice): Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
People Management (Novice): Interacting, communicating, building relationships and developing employees.
Relevant Work Experience
5 years
High School Diploma or GED

Responsibilities

Participates in projects and/or on-going work activities (timelines, work plans, deliverables) aligned with area initiatives.
Supervises day to day performance of staff as assigned through ongoing assessment and coaching to achieve goals.
Ensures effective operation of an area through development and supervision of processes.
Assists in preparation of the annual operating and capital budgets.
The responsibilities listed are a general overview of the position and additional duties may be assigned.