Administrative Supervisor - Payroll and Timekeeping

City of Fort Lauderdale•Fl 33301, FL

1d•Onsite

About The Position

The Public Works Department is seeking an Administrative Supervisor to oversee the payroll, timekeeping and recruitment efforts of the department. This role provides highly responsible advisory and administrative work in planning, developing, analyzing, evaluating, advising on, and improving various programs, policies, work methods, and procedures. The position analyzes and evaluates major segments of the organization and, based on study findings, develops recommendations and advice to management for improving the effectiveness and efficiency of programs and department operations. The Administrative Supervisor supervises assigned staff and conducts performance evaluations. Work is reviewed through conferences, observation, reports submitted, and results obtained. This is a classified Management Category III position covered by the Federation Bargaining which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Requirements

Bachelor's Degree in Business or Public Administration, or a related field.
Three (3) or more years of work experience in the analysis, planning and development of programs, policies, operations, methods and/or procedures.
At least (1) one year of supervisory experience.
Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education.
Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible.
Applicants must update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application.
Incomplete applications may result in disqualification.

Nice To Haves

Previous experience in Payroll, and/or Timekeeping.
Experience working in government and/or unionized environments.
Proficiency in Microsoft Office Suite, including advanced skills in Microsoft Excel, Word and PowerPoint.
Strong attention to detail, with the ability to accurately take notes and prepare clear, comprehensive meeting minutes.
Experience with customer service and dispute resolution.
Experience using Kronos, UKG, and INFOR.

Responsibilities

Identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives.
Determines requirements and scope of necessary study considering objectives and problems to be solved.
Collects and analyzes data.
Develops alternatives and makes specific recommendations to superior.
May assist in implementation of recommendations.
Handles department inquiries and complaints from the public and other City departments and outside agencies.
Alerts appropriate staff for follow up.
Researches problems, notifies stakeholders of discrepancies, and makes changes as needed.
Composes correspondence and memorandums.
Arranges conferences.
Interprets administrative policies.
Relays instructions and policy and procedural decisions.
Acts for superior on routine matters.
May represent the superior at conferences and meetings, including contacts with outside agencies.
Coordinates timely submission of all Commission Agenda Items for assigned department.
Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed.
Monitors various department budgets and reports any issues or shortfalls.
Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions.
Compiles data, analyzes information, and generates various reports.
Provides day-to-day supervision and training of assigned staff members.
Monitors and conducts performance evaluations.
Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate to department operations.
Performs related work as required.