Statewide Payroll, Timekeeping, and Leaves Advisor (PSA, OPT 1)

State of Illinois•Springfield, IL

6d•$8,750 - $9,167•Hybrid

About The Position

The Illinois Department of Central Management Services (CMS) is seeking a dedicated and experienced individual to serve as the Statewide Payroll, Timekeeping, and Leaves Advisor. In this highly impactful position, you will serve as the statewide expert and trusted partner for agencies navigating complex payroll, timekeeping, and leaves processes and will play a critical role in ensuring accurate, consistent, and compliant workforce administration across state agencies. The ideal candidate will be a detail‑oriented, collaborative professional who thrives on problem‑solving, supporting others, and improving systems. You will develop and maintain statewide resource guides, deliver training to diverse audiences, and provide expert guidance where needed. This is a unique opportunity to influence statewide policy, strengthen operational consistency, and ensure agencies and staff have the guidance and resources needed. If you have experience in payroll, timekeeping, leaves administration, and enjoy partnering with agencies to create clarity and improve processes, this role offers a chance to make a meaningful difference at a statewide level. Join us and help shape efficient, equitable, and dependable workforce practices for the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in payroll, timekeeping, and leaves for a public or business organization.

Nice To Haves

Prefers four (4) years of professional experience implementing and monitoring Payroll processes in a public or business organization governed by multiple collective bargaining agreements, policies, and regulatory requirements.
Prefers four (4) years of professional experience implementing and monitoring Timekeeping processes in a a public business organization governed by multiple collective bargaining agreements, policies, and regulatory requirements.
Prefers four (4) years of professional experience implementing and monitoring Leaves (FMLA, Maternity/Paternity, General Leaves, Worker's Compensation, etc.) processes in a public or business organization governed by multiple collective bargaining agreements, policies, and regulatory requirements.
Prefers two (2) years of professional experience creating and distributing procedure manuals for timekeeping, payroll, and/or leaves processes.
Prefers three (3) years of professional experience designing and delivering training to diverse audiences on payroll, timekeeping, or leaves processes.
Prefers three (3) years of professional experience serving as liaison and main point of contact for payroll, timekeeping, and leaves for a public or business organization of 1000+ employees.
Prefers two (2) years of professional experience operating and supporting the timekeeping module of a Human Capital Management or similar system.
Prefers two (2) years of experience operating and supporting the payroll module of a Human Capital Management or similar system.

Responsibilities

Under administrative direction of the Assistant Deputy Director of Personnel Integrity, serves as Statewide Payroll, Timekeeping, & Leaves Advisor, providing support and guidance on payroll, timekeeping, and leaves matters for agencies under CMS jurisdiction.
In collaboration with statewide functional areas, develops, monitors, and implements resources materials to guide state agencies in effective execution of payroll, timekeeping, and leaves processes.
Provides regular, ongoing training to state agency staff in foundational and advanced topics on payroll, timekeeping, and leaves.
As needed, reviews and advises on legislative, legal, and other related proposals with impact on payroll, timekeeping, and leaves.
Reviews the Bureau of Personnel’s Personnel Workbench to provide updated timely content related to policies and procedures for all functional areas.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.