Administrative Staff Specialist: Central Administration #0003
About The Position
Under the direction of the Director, this position will provide executive-level administrative support to the Director of the Virginia Department of Corrections. The role involves managing the daily operations of the Director’s Office with a high level of professionalism and discretion, coordinating the Director's complex calendar, scheduling meetings, briefings, and engagements, and preparing, reviewing, and managing executive correspondence and communications. This position will also coordinate and facilitate communication between the Director and the Executive Leadership Team, organize meetings, travel arrangements, briefings, and executive-level logistics, and maintain confidentiality while handling sensitive and time-critical information. The goal is to ensure an efficient workflow and organization within the Director’s Office, serving as a key liaison for internal and external stakeholders. Other related duties will be assigned as needed.
Requirements
- Strong knowledge of modern office practices, administrative procedures, and professional communication standards.
- Solid understanding of English grammar, spelling, and punctuation.
- Working knowledge of office automation systems, office equipment, and Microsoft Office Suite applications (Word, Excel, Outlook, PowerPoint).
- Proficient keyboarding, data entry, and document preparation skills.
- Skill in using automated systems, databases, and technology to manage workflow and information.
- Strong organizational skills with the ability to prioritize tasks and manage competing deadlines.
- Ability to interpret, understand, and follow detailed written and oral instructions.
- Ability to communicate clearly, professionally, and effectively with internal and external customers, both verbally and in writing.
- Ability to manage confidential information with discretion.
- Ability to work independently, manage time effectively, and maintain accuracy and attention to detail in a fast-paced environment.
- Extensive experience providing office or administrative support in a professional setting, preferably in a related or customer facing area.
- Experience preparing correspondence, managing schedules, coordinating logistics, or supporting executive level leadership.
Nice To Haves
- Experience supporting senior or executive leadership, including managing high level correspondence, briefings, or scheduling for executives.
- Experience demonstrating a People First culture, including delivering high-quality customer service, fostering positive relationships, and communicating with respect, dignity, and fairness.
- Experience handling sensitive, confidential, or time critical matters requiring sound judgment and discretion.
- Experience working effectively in a fast-paced environment requiring rapid prioritization and frequent interaction with internal and external customers.
Responsibilities
- Provide executive-level administrative support to the Director of the Virginia Department of Corrections
- Manage the daily operations of the Director’s Office with a high level of professionalism and discretion
- Coordinate the Director's complex calendar, scheduling meetings, briefings, and engagements
- Prepare, review, and manage executive correspondence and communications
- Coordinate and facilitate communication between the Director and Executive Leadership Team
- Organize meetings, travel arrangements, briefings, and executive-level logistics
- Maintain confidentiality while handling sensitive and time-critical information
- Ensure efficient workflow and organization within the Director’s Office
- Serve as a key liaison for internal and external stakeholders
- Perform other related duties as assigned
Benefits
- Reasonable accommodations are available upon request.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
