Administrative Specialist - Minneapolis, MN
About The Position
This position applies technical knowledge and skills to provide information processing and business services that meet Xcel Energy Nuclear business and regulatory needs. It handles assignments of a confidential and complex nature and manages, coordinates, and supports a wide range of project-related activities for nuclear sites. The role also maintains the records management program, including preparing documents for scanning and managing electronic files, retention, storage, retrieval, and destruction. The position supports corporate departments and site leaders through document and records quality assurance, office operations, meeting and travel coordination, calendar management, research, reporting, and preparation of presentations and correspondence. It also develops training and procedures to improve office efficiency. Daily, outage, and Emergency Response Organization duties may require a flexible schedule, including backshift, weekends, and/or overtime.
Requirements
- High school diploma or GED.
- Five or more years of relevant experience and/or post-secondary education.
- Proficiency in Microsoft Office Suite.
- Ability to maintain highly confidential information.
- Exceptional organizational skills and strong attention to detail.
- Strong keyboarding skills.
Nice To Haves
- Nuclear experience.
- Previous executive support experience.
- Previous experience with SharePoint.
Responsibilities
- Interface with corporate departments and handle confidential, high-priority, and time-sensitive requests in support of compliance activities, inspections, evaluations, and other initiatives.
- Coordinate and develop presentations; create and edit correspondence and other documents.
- Conduct special projects requiring research and report development, and communicate results to all levels of the organization.
- Provide backup support for business areas, including senior leadership.
- Perform quality assurance and control of documents and records in accordance with the nuclear records retention schedule.
- Process controlled documents, maintain copyholder and distribution lists, and process critical and transitional drawings.
- Monitor and conduct periodic audits to maintain the integrity of the document repository, satellite file locations, nuclear records repository, and Quality Assurance records vaults.
- Develop and provide training in areas of office expertise, and develop or revise procedures and training materials to improve office efficiency.
- Coordinate mail and handle, screen, answer, or delegate incoming calls as needed as part of daily office operations.
- Support and coordinate logistics for internal and external meetings.
- Coordinate and manage site leaders' calendars and schedules, proactively address conflicts, and reassign meetings or other priority assignments as needed.
- Make travel arrangements for leaders; prepare itineraries, logistics, agendas, and supporting documentation; reconcile travel expenses and prepare expense reports in accordance with company policies.
- Perform daily, outage, and Emergency Response Organization duties to support the site, potentially working backshift, weekends, and/or overtime.
Benefits
- Spot On Bonus
- Medical/Pharmacy Plan
- Dental
- Vision
- Life Insurance
- Dependent Care Flexible Spending Account
- Health Care Flexible Spending Account
- Health Savings Account (if enrolled in an eligible health plan)
- Limited-Purpose FSA (if enrolled in an eligible health plan and HSA)
- Transportation Reimbursement Account
- Short-term disability
- Long-term disability
- Employee Assistance Program
- Fitness Center Reimbursement (if enrolled in an eligible health plan)
- Tuition reimbursement
- Transit programs
- Employee recognition program
- Pension
- 401(k) plan
- Paid time off
- Holidays
- Volunteer Paid Time Off
- Parental Leave
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
