Administrative Specialist

CEEUS Inc•West Columbia, SC

23h•Onsite

About The Position

The Administrative Coordinator provides administrative and operational support to the Sales team by coordinating documentation, supporting sales events, and ensuring the timely completion of administrative tasks. This role helps maintain efficient workflows, supports cross-functional collaboration, and contributes to delivering exceptional service to our customers. The Administrative Coordinator provides administrative support to the Sales team and partners with departments across the organization to ensure efficient day-to-day operations. This role is responsible for coordinating schedules, preparing documents and presentations, organizing travel and sales events, maintaining departmental records, managing marketing materials, and supporting special projects. The position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities while providing responsive support to leadership and internal stakeholders.

Requirements

High School Diploma
2 years of administrative, sales support, customer service, or office coordination experience
Strong organizational, communication, and customer service skills.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Nice To Haves

Associate’s degree

Responsibilities

Provide administrative support to the Sales department, including preparing reports, presentations, meeting materials, and other business documents.
Coordinate calendars, meetings, conference room reservations, and departmental schedules.
Coordinate event and conference logistics for all departments, including registrations, sponsorships, travel arrangements, dining reservations, private event planning, rental vehicles, giveaways, displays, and décor.
Assist in planning and executing company events for both SC and VA locations.
Arrange travel, registrations, itineraries, and logistics for sales meetings, conferences, trade shows, customer visits, and other company events.
Coordinate the planning and administrative support for trade shows, sales meetings, and company events, including scheduling, vendor communication, shipping materials, and event logistics.
Order, organize, and maintain inventories of marketing materials, promotional items, branded apparel, and sales collateral.
Maintain organized electronic and physical filing systems, departmental records, and shared documentation.
Prepare expense reports, purchase requests, and other departmental administrative documentation.
Monitor shared departmental email inboxes and route requests to the appropriate team members.
Assist with departmental reporting, project tracking, and administrative support for ongoing initiatives.
Assisting and Backing up the front desk & Front Desk Coordinator.
Support special projects and perform other administrative duties as assigned.