Administrative Specialist

ASRC Federal • Oklahoma City, OK

3d • Onsite

About The Position

ASRC Federal Advanced Research LLC (AFAR) is seeking an experienced Administrative Specialist to join our Terminal Surveillance & Beacon team that supports the Federal Aviation Administration (FAA) in Oklahoma City, OK. This is a full-time on-site position at the Mike Monroney Aeronautical Center (MMAC). The Terminal Surveillance & Beacon team provides Second Level Engineering Support (SLES) to the following National Airspace Systems (NAS): Air Traffic Control Beacon Interrogator (ATCBI) 5/6/6M, Monopulse Secondary Surveillance Radar (MSSR) / Diminishing Manufacturing Source - Monopulse Secondary Surveillance Radar (DMS MSSR), Surveillance and Broadcast Services Monitor (SBSM), Surveillance and Broadcast Services Subsystem (SBSS), Airport Surveillance Radar (ASR) 8/11, and Common Terminal Digitizer (CTD).

Requirements

• Be a US Citizen.
• Have resided in the US for three (3) consecutive years.
• RealID Driver’s License/ID or current US Passport.
• High School Diploma or GED
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
• Ability to communicate effectively through verbal and written communication.
• Strong interpersonal and team working skills.
• Customer relations skills.

Nice To Haves

• Proven Administrative roles highly desired.
• High organizational and clerical skills.
• Familiarity with computer operation, electronic file management, operating various software packages, data entry, accessing network folders, etc.
• Acrobat familiarity (Signing and creating forms, leaving comments, data entry, etc.)
• Familiarity with FAA NAS systems and FAA Second Level Engineering processes desired.

Responsibilities

• Support daily team operations, reception duties, and meeting coordination.
• Manage travel, expense report, and timesheet assistance for federal staff and contractors.
• Maintain team inventory, GFE receipts, office supplies, administrative files, and government property logs.
• Monitor team outlook mailboxes, distribute correspondence, and assist with report preparation.
• Coordinate training, on/off-boardings, and maintain team calendars and contact lists.
• Handle shipping, deliveries, mail distribution, and data entry into required systems.
• Prepare for workplace inspections and address follow‑up items.
• Assist with conference room setup, occasional meeting minutes, and development of SOPs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED